Is It Legal For Coworkers To Look At My Time Card?

Question to Ask the Workplace Doctors about privacy of time card:

Is it legal for another employee to look at your time card without your consent? Our time cards have our Social Security numbers on them, so I am very concerned about my privacy and any credit fraud now.

Signed, Concerned

Dear Concerned:

We are not labor law or privacy law specialists, so you may want to contact your state Department of Labor about this matter. However, we can give you some thought about how to deal with your concerns.There are federal laws about personal information privacy, but our research doesn’t show any specific law about time cards (compared to specific laws about how medical information and other personnel records must be kept.) However, there are many suggestions and guidelines in states and large organizations that refer to not having social security numbers displayed or not having documents with social security numbers or other private information, in open view. This is becoming more and more of an issue as identity theft has increased–as you pointed out.

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